Historic Seattle Seeks Bookkeeper

Historic Seattle is looking for a new Bookkeeper. If you or someone you know is interested, please contact us. The job announcement is listed below and also posted on our website at http://www.historicseattle.org/about/jobopp.aspx.

Deadline to apply is Friday, August 8, 2014.

It is a full-time position (40 hours per week, non-exempt).  Eligible for medical and dental coverage, long-term disability insurance and retirement contribution in addition to holiday, vacation and sick days

Position Summary:

The Historic Seattle Bookkeeper is responsible for verifying and entering into the financial records the details of the organization’s financial transactions, including accounts receivable, accounts payable, payroll, and standard monthly general journal entries.  In addition, the Bookkeeper is responsible for reconciliation of general ledger accounts to sub-ledger detail, and reconciliation of bank accounts.  The Bookkeeper will close the books monthly and provide monthly management reporting to staff.  In addition, the Bookkeeper will assist the Contract CFO with annual budgeting and annual audit preparation.  This is a full-charge bookkeeper position.  The organization includes three discrete entities, including one limited liability company.

Essential Job Functions:

  1. Income and Accounts Receivable – Process and record invoices and receipts of monthly lease and rentals, memberships and events, fees, contributions and grants.  Prepare weekly bank deposits.  Monitor accounts receivable balances and prepare relevant monthly reports.  Monitor and record scheduled tenant rent increases as appropriate.
  1. Accounts Payable – Process and record invoices received for organizational operating and capital expenses.  Prepare checks for payment, aging payables appropriately.  Reconcile credit card statements.
  1.  Payroll – Collect and process timesheets and other payroll and benefits status change documents. Prepare semi-monthly payroll for outside provider of payroll service.  Make payroll related tax and benefit payments.  Record payroll activity in the general ledger.  Maintain paid time off accruals and balances. Ensure appropriate documentation is maintained for payroll and personnel records.  Hold sensitive payroll information confidential.
  1. General Ledger Accounting – prepare standard entries for posting to the general ledger on a timely and accurate basis including payroll activity, interest accruals and monthly trial balance data from outside property management company.
  1. Reporting – Prepare timely and accurate monthly reports to management staff, and quarterly and annual reports to outside entities as assigned.  This includes governmental reporting, tax filings and annual corporate renewals.
  1. Reconciliation – Reconcile general ledger accounts to sub-ledger detail including ADP, eTapestry, real estate development spreadsheets, short-term rental databases, rent rolls, operating statements from outside property management company, merchant services and bank accounts.
  1. Budgeting – Assist the Contract CFO with the annual budgeting process as needed.
  1. Audit Preparation – Assist Contract CFO with preparation for annual public and private audits.
  1. Cross training and Backup – Ensure other administrative staff are trained to provide backup to critical bookkeeping functions as necessary to meet critical deadlines in an accurate and timely fashion.
  1. Other duties as assigned.

Minimum Performance Standards:

This position requires the incumbent to perform duties and tasks in a consistently accurate and timely fashion.  It requires independent thought and decision-making skills.  The incumbent will be privy to personnel information and must maintain strict confidentiality.  Organizational events and activities may require evening or weekend hours from time to time.


  1. Three or more years of full-charge bookkeeping experience using QuickBooks
  2. Associate degree in accounting or commensurate experience
  3. Demonstrated strong proficiency with Excel
  4. Demonstrated proficiency with Windows and Microsoft Outlook and Word
  5. Demonstrated accuracy and detail orientation
  6. Ability to work under pressure and meet required deadlines
  7. Time management skills and the ability to prioritize competing duties and tasks
  8. Ability to communicate clearly and professionally in both verbal and written form
  9. Ability to work independently, yet collaboratively, in a team environment
  10. Experience working with non-profit organizations and restricted funds preferred

Compensation:  Rate for this position is $20.00 – $22.00 per hour.

Please submit a resume and cover letter outlining how your skills and experience meet the qualifications of the position in PDF format to Brooke Best, Office Manager with Historic Seattle at info@historicseattle.org.  No phone calls, please.  If we contact you for an interview, you will be asked to provide at least three professional references and undergo a background check.

Historic Seattle is an Equal Opportunity Employer.  Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.


Wanted: Historic Sites or Landmarks in King County

By Guest Blogger Christina DePaolo

Staci Bernstein, If These Walls Could Talk © 2012 Becka Brebner Photography

Staci Bernstein, If These Walls Could Talk © 2012 Becka Brebner Photography

Starting with a playwright who thought a local IKEA showroom would be a great place to stage a play, 4Culture has been supporting works of art produced in unexpected places through the Site Specific grant program since 2005. In 2013 the program changed focus, funding projects that interpret and explore the significance of a historic King County site or landmark.

Imagine walking into Neeley Mansion, a 1894 Victorian classic revival farmhouse located in Auburn, and experiencing If These Walls Could Talk, a performance and series of short films that tell the stories of five families that lived in the mansion. What would you learn about the Mansion? How would experiencing the stories of those who lived there make you feel? What would you understand about our region? This is Historic Site Specific.

The current iteration represents a unique effort by Arts, Heritage, and Preservation funding staff, shaping a program that supports artists working collaboratively with historic sites around King County, to engage historic sites and illuminate their story. For the 2014 program, we are currently looking for historic sites to participate in the program by joining the roster. Sites on the roster are featured on our website and can be contacted by artists who are interested in working with them on a project. If the artist’s proposal is funded, sites collaborate further with them through the execution of their project.

The deadline to apply for inclusion in the Roster of historic Sites is September 12, 2014. Artists/Sites will be submitting their final proposals by October 8, 2014. We at 4Culture want to build a robust and diverse roster, and encourage all King County historic sites and landmarks to apply.

Benefits of inclusion include increasing community engagement and visibility as well as access to new audiences. This is an opportunity to be a part of a unique and innovate partnership with 4Culture and King County artists. For criteria and to apply, visit sitespecificarts.org. Please contact Charlie Rathbun at 206.296.8675 with questions.

About the author: Christina DePaolo works in the communications department supporting initiatives and programs at 4Culture, King County’s arts and culture funding agency. 


History of Tacoma Free Trivia Night

tacomaYou Think You Know Tacoma?

Here’s your chance to impress your friends and neighbors with outrageous Tacoma trivia, sponsored by the City of Tacoma Landmarks Preservation Commission & the Tacoma Historical Society.

History of Tacoma Free Trivia Night

When: Aug 8 2014, 6:00 PM – 9:30 PM

Where: The Forum, 815 Pacific Ave

  • Tacoma History Pub Quiz & Prizes!
  • History-Themed Eats & Drinks!
  • Wear Period Costumes for Door Prizes!
  • Tacoma’s Colorful Past Shared by Dr. Bill Baarsma, former Tacoma Mayor!

Special thanks to The Forum.

Questions? Contact Lauren Hoogkamer at lhoogkamer@cityoftacoma.org.


DAHP Welcomes New Assistant State Physical Anthropologist


The Department of Archaeology and Historic Preservation is pleased to announce an addition to its staff.  Juliette Vogel was hired earlier this month into the DAHP’s temporary one year position of Assistant State Physical Anthropologist.  Juliette will be working closely with Dr. Guy L. Tasa on non-forensic human remains issues from throughout the state.  A native of North Carolina, Juliette received her B.A. in Anthropology with a minor in Archaeology from the University of North Carolina at Chapel Hill in 2004. Having developed research interests in physical anthropology, Juliette attended the University of Tennessee at Knoxville and in 2007 completed a Master’s thesis on the biocultural implications of disease in a protohistoric Native American community in Tennessee. Throughout her academic and professional career, Juliette has worked on a variety of Cultural Resource Management projects in North Carolina, Tennessee, Virginia, Georgia, Florida, Alabama, Mississippi, Louisiana, and Arizona. Her primary research interests include health and disease in Native American populations, epidemiology, and mortuary archaeology.


Downtown Olympia Association to Hire Executive Director

The Olympia Downtown Association (ODA) is a non-profit organization. The ODA’s mission is to preserve, promote and enhance the downtown Olympia Community.

The ODA is one of thirteen Main Street® programs in Washington State. The Main Street® approach provides a flexible framework that puts the traditional assets for downtown, such as unique architecture and locally owned businesses, to work as a catalyst for economic growth and community pride.

The ODA is a small budget organization that is mainly driven by volunteers and financial support by small businesses. A candidate who recognizes this position, as an opportunity to learn and network with an important segment of Thurston County businesses and cultural groups will best fit the needs and culture of the ODA.

Job Knowledge and Skills Required

The executive director should have education and/or experience in one or more of the following areas: architecture, historic preservation, economics, finance, fund raising, public relations, design, journalism, planning, business administration and/or small business development. The executive director must understand the issues confronting downtown business people, property owners, public agencies and community organizations. The executive director must be entrepreneurial, energetic, imaginative, well organized and capable of functioning effectively in an independent situation. Excellent verbal and written communication skills are essential. The Executive Director reports to a 15-member board of directors. The ODA currently has two full-time support staff so supervisory skills are essential. Budget and accounting knowledge of QuickBooks are highly desirable.

For full position and application information, please see this link.


Seattle Theatre Group Hiring Director of Historic Facilities Capital Program

Moore Theatre, Seattle

Moore Theatre, Seattle

Position Summary

The Director will oversee Seattle Theatre Group’s (STG) Historic Facilities Capital Program. This is a new program and position, to be launched in 2014. The Historic Facilities Capital Program will have two main areas of focus: to preserve the historic character of the three prestigious venues under the care of Seattle Theatre Group (Neptune, Moore and Paramount Theatres) and to provide for the capital needs of the properties as they relate to STG’s on-going business of presenting performing arts.

For full information, please see this document: Director of Historic Facilities Capital Program (HFCP).


Have You “Met” Our Staff?

DAHP employees thought it might be nice for those of you who we haven’t had the pleasure of meeting in person to get to know a little bit more about us! We aren’t just a voice on the other end of the phone or an impersonal email…we’re real people too. Check out our “Meet the Staff” page on the DAHP website — it’s still a work in progress, but some staff have added a photo and a little bit of personal information for your reading pleasure.


Seattle Magazine Highlights “Historic” Road Trips for Summer

For preservationists, historians, and general summer thrill seekers, Seattle Magazine has posted their top line up of real road trips for the summer featuring the historic trip.

Full tour maps of all five historic trips developed by Artifacts Consulting, Inc. for DAHP and WSDOT can be found below on DAHP’s website under Experience History.

And for those interested in summer maritime history destinations, these tours highlight several notable maritime cities and attractions.




Wenatchee Looks to Hire Associate Planner

:     $4331 – $5318/month
:                Submit application, resume and cover letter of introduction to:

City of Wenatchee
Human Resource Department
PO Box 519 (129 South Chelan Avenue)
Wenatchee WA 98807-0519
(509) 888-6203, fax (509) 888-6201

Incomplete application packet will not be considered.

CLOSING: Open Until Filled – First Screening of Applications 7/7/14


This is a mid-level position in the Community & Economic Development Department.  The Associate Planner will work either in current or long range planning or in a capacity that includes a combination of both functions depending upon the work program of the department. Current planning work focus is in the administration and enforcement of the Wenatchee Zoning Ordinance, Subdivision Ordinance, and other planning related ordinances.  Long range planning work will include compliance with the Washington State Growth Management Act and other special projects as assigned.  Assignments include assisting the public in evaluating a wide range of development proposals and determining correct procedural requirements. Responsible for a variety of technical tasks in support of planning efforts.  Work involves extensive public contact.

For full description, see Wenatchee Associate Planner.


Research Award Available from SAH

The Marion Dean Ross Chapter of the Society of Architectural Historians is inviting applications for the 2014 Elisabeth Walton Potter Research Award.  Awards range from $500 to $2000 for research that furthers awareness and knowledge of architectural heritage in the Pacific Northwest.

Application deadline for the 2014 award is July 31, 2014.  For an application, visit the SAH MDR website here.

For information on previous award recipients, visit the SAH MDR blog.

To see the work of past recipients of the award, visit the SAH MDR blog here and here!