Privacy Notice

June 2011

Thank you for visiting the Department of Archaeology and Historic Preservation (DAHP) web site and reviewing our Privacy Notice. This notice addresses collection, use, security of and access to information that we may obtain when you use our web site:

  • Information Collected and How It Is Used
  • Personal Information and Choice
  • Public Access to Information
  • Non-disclosure of Certain Personal Information
  • Your Right to Review and Correct Personally Identifiable Information
  • Cookies and Applets
  • Security
  • Disclaimer
  • Contact Information

Information Collected and How It Is Used

Information collected if you only browse this site

During your visit to our web site, if you only browse, read pages, or download information, the technology automatically gathers and stores the Internet protocol address (unique numerical identifier assigned either to your Internet service provider or to your computer) and domain name (e.g., xcompany.com, yourschool.edu) that you used. This information does not identify you personally.

We use the Internet protocol address to send our web site content to you.  This address can be translated to determine:

  • Domain name of your service provider;
  • Type of browser and operating system you used;
  • Date and time you visited this site;
  • Web pages or services you accessed at this site; and
  • Last web site you visited prior to coming to this site.

We only use the information that is automatically collected or stored to learn how our web site is being used, so that we may continually improve the site's usefulness to the public.

What we collect if you volunteer information

If during your visit to our web site you participate in a survey, send an email, or perform some other transaction on-line, the following additional information will be collected:

  • Email address, and contents of email, for those who communicate with us via email
  • Information volunteered in response to a survey
  • Information volunteered through an on-line form for any other purpose
  • Any text, audio, video, and graphic information formats you send us

We will respond appropriately to your email. For example, we may respond to you directly, address issues you identify, further improve our web site, or forward the email to another agency for action.  We will use survey information to improve services or to better understand issues and concerns of the public.  Information from other on-line forms is used for agency business purposes only. 

Personal Information and Choice

You may choose whether to provide personal information on-line
“Personal information” is information about a natural person that is readily identifiable to that specific individual. It includes such things as your name, address, and phone number. A domain name or Internet protocol address is not considered personal information.

We collect no personal information about you unless you voluntarily provide it to us by sending us email, participating in a survey, or completing an on-line form. If you choose not to contact us by email, participate in a survey, or provide any personal information using an on-line form, you can still browse our web site and read or download any information on the site.

If personal information is requested on the web site or volunteered by the user, state law and the federal Privacy Act of 1974 may protect it. However, this information is a public record once you provide it, and may be subject to public inspection and copying if not protected by federal or state law.

If you believe that your personal information is being used for a purpose other than what was intended when submitted, you may contact DAHP’s Public Records Officer as shown in the Contact Information section.

Please note that the collection of personal information requested from or volunteered by children on-line or by email will be treated the same as information given by an adult, and may be subject to public access.

Public Access to Information

In the State of Washington, laws ensure that government is open and that the public has a right to access appropriate records and information possessed by state government. At the same time, exceptions to the public's right to access public records serve various needs, including the privacy of individuals. Exceptions are provided by both state and federal laws.

All of the information collected at this site is considered public information and may be subject to inspection and copying by members of the public. RCW 42.56.070(1) states that:

Each agency, in accordance with published rules, shall make available for public inspection and copying all public records, unless the record falls within the specific exemptions of subsection (6) of this section [RCW 42.56.070(6)], Chapter 42.56 RCW, or other statute which exempts or prohibits disclosure of specific information or records. To the extent required to prevent an unreasonable invasion of personal privacy interests protected by Chapter 42.56 RCW, an agency shall delete identifying details in a manner consistent with Chapter 42.56 RCW when it makes available or publishes any public record; however, in each case, the justification for the deletion shall be explained fully in writing.

If there is a conflict between this Privacy Notice and the Public Records Act or other law governing the agency's disclosure of records, the Public Records Act or other applicable law will control.

Non-disclosure of Certain Personal Information

The Department of Archaeology and Historic Preservation may ask you to provide certain personal information so that we can respond to your request or provide a service. You may choose not to provide this information. If you choose not to provide it, we will be unable to fulfill your request or provide you the desired service over the web. In that case, you have the options of conducting your business either in person or by mail.

If personal information is requested on the web site or volunteered by the user, state law and the federal Privacy Act of 1974 may protect it. However, this information is a public record once you provide it, and may be subject to public inspection and copying if not protected by federal or state law.

Your Right to Review and Correct Personally Identifiable Information

You can review any personally identifiable information we collect about you by using the Contact Information section at the end of this Notice. You may recommend changes to your personally identifiable information you believe to be inaccurate by submitting a written request that credibly shows the inaccuracy. We will take reasonable steps to verify your identity before granting access or making corrections. (RCW 43.105.310)

Cookies and Applets

Presently, the Department of Archaeology and Historic Preservation does not use "cookies" or "applets" to provide web services. In the future, to better serve our users we may start using cookies or applets to customize your browsing experience with the DAHP web site.

Cookies are small chunks of text temporarily stored on your computer, generally containing a session identification number and information that the web application can use to complete its task. Applets are tools downloaded to your computer to work with the software you have. Applets enhance your browsing experience by enabling you to view information in a unique way, or access information that your computer would be unable to access without the applet.

Security 

The Department of Archaeology and Historic Preservation, as developer and manager of this web site, has taken several steps to safeguard the integrity of its data and prevent unauthorized access to information maintained by us. These measures are designed and intended to prevent corruption of data, block unknown or unauthorized access to our systems and information, and provide reasonable protection of private information in our possession.

This information should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof the security of information provided via the DAHP web sites, or sites to which they link.

Disclaimer

The Department of Archaeology and Historic Preservation web site has many links to other web sites. These include links to web sites operated by other government agencies, nonprofit organizations, and private businesses. When you link to another site, you are no longer on the DAHP web site and this Privacy Notice will not apply. When you link to another web site, you are subject to the privacy policy of that new site.

Neither the State of Washington, nor any agency, officer, or employee of the State of Washington warrants the accuracy, reliability, or timeliness of any information published by this system, nor endorses any content, viewpoints, products, or services linked from this system, and shall not be held liable for any losses caused by reliance on the accuracy, reliability, or timeliness of such information. Portions of such information may be incorrect or not current. Any person or entity that relies on any information obtained from this system does so at their own risk.

Contact Information

To review or request correction of your personal information:

Public Records Officer
Washington Department of Archaeology & Historic Preservation
1063 South Capitol Way, Suite 106
PO Box 48343
Olympia, Washington 98504-8343
recordrequest@dahp.wa.gov

To comment about the DAHP web site or the information in this Privacy Notice:

Webmaster
Washington Department of Archaeology & Historic Preservation
1063 South Capitol Way, Suite 106
PO Box 48343
Olympia, Washington 98504-8343
support@dahp.wa.gov

Oct
20
2014